Commercial Lease Repair Clauses: What Landlords Need to Know

For commercial landlords, having a well-drafted repair clause in your lease agreement is crucial to safeguarding the long-term value of your property. A clear and enforceable clause outlines your tenant’s responsibilities for repairs, maintenance, and reinstatement at lease end—helping you avoid unexpected repair costs and ensuring your property remains in a rentable state.

What Is a Repair Clause in a Commercial Lease?

A repair clause defines the tenant’s legal obligation to maintain and restore the property. Depending on the wording used, tenants could be responsible for anything from routine upkeep to extensive structural repairs.

Understanding Common Repair Terms

The language of lease repair clauses carries significant legal weight. Some commonly used phrases include:

• “To put into good repair” – Requires tenants to bring the property to a good standard, even if it wasn’t in good condition at the start of the lease.
• “To keep in good repair” – Imposes an ongoing obligation to maintain that standard.
• “Good and substantial repair” – May include higher standards such as structural improvements.

These subtle differences can impact what you can claim for at lease end or if a dispute arises.

Should You Use a Schedule of Condition?

While landlords often prefer broad repair obligations, using a Schedule of Condition—a detailed record of the property’s condition at lease commencement—can be a smart, commercially viable option.

Why It’s Worth Considering:

• Attracting tenants: Especially for older or secondary properties, limiting repair obligations may help close deals faster.
• Legal clarity: A well-prepared schedule reduces ambiguity and enhances the enforceability of the lease terms.
• Dispute prevention: Accurate documentation helps prevent disagreements during lease-end dilapidations discussions.
• Practicality: For short-term leases or smaller spaces, it keeps the legal process proportionate and manageable.

Common Mistakes Landlords Should Avoid

Even the best intentions can fall short if repair clauses aren’t drafted carefully. Common pitfalls include:

• Using vague or conflicting language like “put and keep in repair” without clear definitions.
• Failing to define repair boundaries in multi-tenant buildings.
• Overlooking the need for tenants to reinstate alterations at lease end.

Getting expert legal advice during the drafting stage can help ensure the lease is robust and tailored to your property.

Protecting the Value of Your Investment

Even when using a schedule of condition, it’s essential to:

• Ensure the lease clearly limits repair obligations to the condition shown in the schedule.
• Have the schedule professionally documented and legally referenced.
• Align all other lease provisions to avoid conflicts or ambiguity.

A well-structured repair clause is not just a formality—it’s a strategic tool for protecting your commercial property’s long-term value.

📞 Get Legal Support with Your Commercial Lease

At Gordon and Thompson Solicitors, our experienced commercial property team can help you draft, review, or revise lease repair clauses that protect your interests.

📍 Offices in Bromley, Plumstead, London, Maidstone, Gillingham, Kent, Coventry, and the West Midlands.

📞 Call us on 020 7183 6547
📧 Email: admin@gordonandthompson.com
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